The BCSDI provides a variety of services which can be divided into two broad categories.
- Depository Services
- Registrar Services
The BCSDI currently offers the following Depository services:
- Clearing and Settlement of Traded Securities – As previously discussed in the section entitled “The Settlement Cycle”, the BCSDI, through the use of the RTGS system, settles trades occurring on the Board of the Stock Exchange within the globally accepted practice of T+3 days or three (3) days after the trade has occurred. It must be noted however, that earlier settlement options are available.
- Statement Printing – At the request of a shareholder, the BCSDI can provide a Statement of Account for all securities held in the shareholder’s name at a date specified by the shareholder.
- Pledging of Securities – A pledge is a type of “lien” whereby the shareholder or ‘pledgor’ grants legal claim to their securities, making them collateral against monies owed to a financial institution or ‘pledgee’. Essentially, provision is made by most financial institutions to allow shareholders to acquire a loan for a pre-determined portion of the current value of the shares owned. The BCSDI ‘freezes’ the shares owned to restrict them from being traded until confirmation that the shares can be released is received from the pledgee.
- Inter-CSD Transfers – The BCSDI makes provision for the transfer of securities from an account held by the BCSDI to that of an account held by a Depository in another jurisdiction once the relevant documentation is provided by the shareholder or an agent acting on their behalf.
- Trading and Registrar Services for Treasury Bills – A service extended to the Government of Barbados and those persons wishing to trade these fixed income securities.
- Certificate Deposits - Immobilization & Dematerialization – There are a number of Issuers who still maintain certificated securities, i.e. they issue a share certificate as proof of ownership of shares in their Company. In order for these securities to trade on the Board of the BSE the certificates are first deposited by a broker to the BCSDI. The BCSDI cancels the certificate and creates a book-entry record in its system and maintains an electronic record of the cancelled certificate which is then deemed immobilized. Once immobilized, the security is free to trade and the purchaser of the securities will then be issued with a BCSDI Statement as proof of ownership. The process of eliminating physical certificates as proof of ownership, or where ownership of the security exists only as an accounting or electronic record is known as Dematerialization.
- Safekeeping and Custodial Services – The BCSDI makes provision for the secure and convenient storage of all your important documents; not just physical share certificates. Safekeeping services are extended not only to shareholders but the general public as well. As custodian, the BCSDI assumes legal responsibility for those items held in safekeeping and after safekeeping and custodial services agreement is signed by both parties issues the individual with a safekeeping receipt as proof of asset(s) being held. It must be noted that the asset(s) do not become the property of the BCSDI and may be returned at any time to the individual upon request.
Share Register Management and Maintenance is essentially the core service/function of the BCSDI. Issuers of listed securities have the option of maintaining their Share Registers themselves, using a Third-Party or employing the services of the BCSDI. The Registrar services provided by the BCSDI include, but are not limited to:
- Name, Address and Warrant Address Changes – The BCSDI amends the account information for shareholders who make such requests as long as the requisite documentation is provided.
- Estate Transfers – The BCSDI facilitates the transfer of assets from a deceased shareholder’s estate to the beneficiary or beneficiaries in accordance with the Law or the wishes of the testator. Letters of Administration or Letters Testamentary and a share transfer document are required to effect these transfers.
- Consolidation of Depository Client Accounts – In instances where a single shareholder has more than one account containing securities, the BCSDI will consolidate the securities into one account thus reducing the number of Account Statements issued to the shareholder. Individuals can then trade securities from this single account using one or more brokers.
- Payment and Distribution of Dividends – The BCSDI, as Registrar, prepares a dividend calculate and forwards it to the Issuer for approval. Once approved the BCSDI prints, signs and posts the dividend cheques to the Issuer’s shareholders.
- Dividend Account Reconciliations – The BCSDI, as Registrar, can reconcile the bank accounts from which dividend proceeds are paid and provide the Issuer with a detailed report on a monthly basis.
- Distribution of Annual Reports – The BCSDI makes provisions for Issuers to forward their annual reports to our offices from their printers for distribution to their shareholders. The BCSDI will label and stuff all envelopes and coordinate with the Barbados Postal Service to ensure that the reports are received by shareholders in a timely manner. This service can be extended to any material the Issuer (or other interested party) wishes to distribute to their shareholders.
- Provide Register Extracts – The BCSDI is required by Law (Securities Act & Companies Act) to provide Issuers of securities, upon request, with a list of shareholders at a specified date. The BCSDI can also provide Issuers with other special reports based on their Share Registers upon request.
- Receiving New Registers – The BSCDI is fully capable of handling the Share Registers not only of publicly listed companies but also those of private companies.
The forms required to facilitate some of the services above can be downloaded here: